Deputy Director’s Office
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- Supporting Leadership: Assist the Director in strategic planning and management.
- Program Oversight: Oversee HIV/AIDS program implementation and evaluation.
- Policy Development: Contribute to the creation of relevant policies.
- Coordination: Facilitate collaboration among units and partners.
- Resource Management: Help manage financial and human resources effectively.
- Monitoring and Evaluation: Support M&E framework development and compliance.
- Advocacy: Represent NAS at meetings and events.
- Capacity Building: Provide guidance and support to enhance program delivery.
Programmes Admin
- Administrative Coordination: Support program managers in managing day-to-day operations.
- Documentation: Maintain accurate records of projects and financial transactions.
- Meeting Logistics: Organize meetings, workshops, and training sessions.
- Data Management: Assist in data collection and analysis for reporting purposes.
- Communication: Act as a liaison between stakeholders and project teams.
- Reporting: Prepare and submit reports on program progress and expenditures.
- Resource Tracking: Monitor and manage program resources and supplies.
Differentiated Service Delivery
- Client-Centered Care: Services are designed around the specific needs, preferences, and circumstances of clients.
- Accessibility: Reducing barriers to access by offering services in varied settings and formats.
- Efficiency: Streamlining service delivery to enhance efficiency and resource use.
- Empowerment: Engaging clients in their care decisions and promoting self-management.
- Flexibility: Adapting service frequency and intensity based on individual client needs and risks.
- Community Involvement: Leveraging community resources and support to enhance care delivery.
Monitoring & Evaluation
- Framework Development: Create and implement M&E frameworks to guide HIV/AIDS program assessments.
- Data Collection and Analysis: Collect, analyze, and interpret data to monitor program performance and outcomes.
- Performance Tracking: Continuously assess progress towards program objectives and provide feedback.
- Quality Assurance: Ensure the accuracy and reliability of data through regular audits and validation processes.
- Reporting: Prepare and share comprehensive reports with stakeholders to communicate findings and recommendations.
- Capacity Building: Train NAS staff and partners on M&E best practices and tools.
- Stakeholder Collaboration: Collaborate with government, NGOs, and community organizations to align M&E efforts with national health strategies.
Care and Support
- Client Services: Provide comprehensive support to individuals living with HIV/AIDS, including counseling and psychosocial support.
- Health Education: Raise awareness about HIV prevention, treatment, and care among communities.
- Referral Services: Connect clients to essential services, including healthcare, mental health, and social services.
- Adherence Support: Assist clients in adhering to treatment regimens through education and follow-up.
- Community Engagement: Involve community members and organizations in care and support initiatives.
- Monitoring Outcomes: Track the health and well-being of clients to assess the effectiveness of support services.
- Capacity Building: Train healthcare providers and community workers in best practices for care and support.
Procurement
- Acquisition of Goods and Services: Ensure the timely procurement of medical supplies, equipment, and services needed for HIV/AIDS programs.
- Supplier Management: Identify, evaluate, and maintain relationships with reliable suppliers and vendors.
- Budget Compliance: Ensure procurement activities align with budgetary constraints and financial regulations.
- Contract Management: Negotiate and manage contracts to secure favorable terms and conditions.
- Inventory Management: Monitor stock levels to prevent shortages or excess inventory.
- Quality Assurance: Ensure that procured items meet specified standards and requirements.
- Reporting: Maintain accurate records of procurement activities and report on expenditures to stakeholders.
Resilient and Sustainable Systems for Health
- Strengthening Health Systems: Enhance the capacity and resilience of the healthcare system to deliver quality services.
- Integration of Services: Promote the integration of HIV/AIDS services with broader health initiatives to improve access and efficiency.
- Capacity Building: Train healthcare providers and community workers to improve service delivery and response.
- Resource Mobilization: Advocate for and secure funding to support sustainable health interventions.
- Policy Advocacy: Develop and support policies that strengthen health system resilience and sustainability.
- Data-Driven Decision Making: Utilize data and evidence to guide health program planning and implementation.
- Community Engagement: Involve communities in health service design and delivery to ensure it meets their needs.
- Partnership Development: Collaborate with government, NGOs, and international partners to enhance health system effectiveness and sustainability.
Finance Unit
- Budget Preparation: Develop and manage budgets for various programs and initiatives.
- Financial Reporting: Prepare regular financial statements and reports for stakeholders.
- Monitoring Expenditures: Track and monitor spending to ensure compliance with budgets and regulations.
- Grant Management: Oversee the administration of grants and funding from donors and partners.
- Audit Coordination: Facilitate audits and ensure compliance with financial regulations and standards.
- Financial Policy Development: Establish and enforce financial policies and procedures.
- Cash Flow Management: Ensure adequate cash flow for operational needs.
- Training and Support: Provide financial training and support to program staff and partners.
Information & Communications Technology Unit
Key Responsibilities:
- Networking: Maintain secure LAN/WAN networks and monitor performance.
- System Administration: Manage servers, backups, and system updates.
- Help Desk Support: Provide technical support and staff training.
- Website & Social Media: Manage the NAS website and social media accounts (Facebook, Twitter, Instagram) for public engagement and campaigns.
KPIs:
- 99.9% network uptime.
- 30-minute response time for help desk tickets.
- Daily data backups.
- Active management of the website and social media channels.